Deferment & Postponement Benefit Data Entry Guidelines

The following table summarizes the data entry and edit requirements for each field on the Deferment/Postponement Benefit Application screen.

Field Name

Required?

Size/Format

Edits Performed (or Recommendations)

General Information

Borrower Social Security Number

N/A

N/A

Read-only.

Student ID

N/A

N/A

Read-only.

Borrower Name

N/A

N/A

Read-only.

Current Date

N/A

N/A

Read-only

Benefit Code and Name

N/A

N/A

Read-only.

Benefit Data

Benefit Begin Date

("Eligibility is From" date on screen)

Required

10 characters.

A value must be entered; Format must be "mm/dd/yyyy".

A date prior to the current date will be treated as a postdated benefit, and may result in an Interest adjustment.

Benefit End Date

("thru" date on screen)

Required

10 characters.

A value must be entered; Format must be "mm/dd/yyyy".

Must be after Benefit Begin Date.

Approved Flag

Optional

Checkbox

To apply the benefit to the associated loan, this box must be checked.

If the loan is not eligible for the benefit, the checkbox will be replaced by a "No" character string.

Loan Name

N/A

N/A

Read-only field.

Current Loan Status

N/A

N/A

Read-only field. This value is the current loan status. See Loan Status Codes for more information.

Current Payment Due Date

N/A

N/A

Read-only field. This is the loan's current payment due date.

Interest Adjustment Amount

Optional

Twelve decimal characters.

System-generated value that can be edited by the user. The user-entered value (if any) cannot be greater than the system-generated value.

Value entered cannot be negative.

Any non-zero value will be used to reduce the loan's Principal Balance by that amount.

Extension End Date

Required

10 characters

A value must be entered; Format must be "mm/dd/yyyy".

If no extension is to be applied, set this date equal to the Benefit End Date.

The number of months (defined as the Benefit Period) between Benefit Begin Date and Benefit Extension End Date must meet the following edits, in order:

Benefit Period cannot be greater than the number of months available for this benefit, where available months is computed as: the difference between the maximum number of months this benefit can be used, and the number of months this benefit has been (previously) used to date.

Example: Benefit has a Max eligibility of 12 months. The benefit has been previously used for 7 months for this loan, leaving 5 available months of eligibility. The Benefit Period defined by the dates cannot be greater than 5 months.

Benefit Period cannot be greater than the number of months this benefit can be used each time.

Example: Benefit can be used only 6 months each time. he Benefit Period defined by the dates cannot be greater than 6 months.

The Benefit's Max and Each Time values are accessible via the Office Management/Benefit Maintenance function.

Loan Status - After Benefit Application

N/A

N/A

System-supplied value, based upon benefit type. For deferments, this value will be a "D"; for postponements this value will be a "P".

This will be the loan's new status after the benefit is applied.

Payment Due Date - After Benefit Application

N/A

N/A

System-generated value, based upon the Benefit End Date, Extension End Date, and the loan's billing cycle. This will be the loan's new payment due date after the benefit is applied.

Bill Interest Flag

Optional

Checkbox or N/A, based on benefit type.

If the benefit is a postponement and the loan is a non-federal loan, a checkbox will be present. Check the box to bill the borrower for interest during the deferment period.

Otherwise the checkbox is replaced by a "No" character string.

Field Name	Required?	Size/Format	Edits Performed (or Recommendations)
General Information
Borrower Social Security Number	N/A	N/A	Read-only.
Student ID	N/A	N/A	Read-only.
Borrower Name	N/A	N/A	Read-only.
Current Date	N/A	N/A	Read-only
Benefit Code and Name	N/A	N/A	Read-only.
Benefit Data
Benefit Begin Date ("Eligibility is From" date on screen)	Required	10 characters.	A value must be entered; Format must be "mm/dd/yyyy". A date prior to the current date will be treated as a postdated benefit, and may result in an Interest adjustment.
Benefit End Date ("thru" date on screen)	Required	10 characters.	A value must be entered; Format must be "mm/dd/yyyy". Must be after Benefit Begin Date.
Approved Flag	Optional	Checkbox	To apply the benefit to the associated loan, this box must be checked. If the loan is not eligible for the benefit, the checkbox will be replaced by a "No" character string.
Loan Name	N/A	N/A	Read-only field.
Current Loan Status	N/A	N/A	Read-only field. This value is the current loan status. See Loan Status Codes for more information.
Current Payment Due Date	N/A	N/A	Read-only field. This is the loan's current payment due date.
Interest Adjustment Amount	Optional	Twelve decimal characters.	System-generated value that can be edited by the user. The user-entered value (if any) cannot be greater than the system-generated value. Value entered cannot be negative. Any non-zero value will be used to reduce the loan's Principal Balance by that amount.
Extension End Date	Required	10 characters	A value must be entered; Format must be "mm/dd/yyyy". If no extension is to be applied, set this date equal to the Benefit End Date. The number of months (defined as the Benefit Period) between Benefit Begin Date and Benefit Extension End Date must meet the following edits, in order: Benefit Period cannot be greater than the number of months available for this benefit, where available months is computed as: the difference between the maximum number of months this benefit can be used, and the number of months this benefit has been (previously) used to date. Example: Benefit has a Max eligibility of 12 months. The benefit has been previously used for 7 months for this loan, leaving 5 available months of eligibility. The Benefit Period defined by the dates cannot be greater than 5 months. Benefit Period cannot be greater than the number of months this benefit can be used each time. Example: Benefit can be used only 6 months each time. he Benefit Period defined by the dates cannot be greater than 6 months. The Benefit's Max and Each Time values are accessible via the Office Management/Benefit Maintenance function.
Loan Status - After Benefit Application	N/A	N/A	System-supplied value, based upon benefit type. For deferments, this value will be a "D"; for postponements this value will be a "P". This will be the loan's new status after the benefit is applied.
Payment Due Date - After Benefit Application	N/A	N/A	System-generated value, based upon the Benefit End Date, Extension End Date, and the loan's billing cycle. This will be the loan's new payment due date after the benefit is applied.
Bill Interest Flag	Optional	Checkbox or N/A, based on benefit type.	If the benefit is a postponement and the loan is a non-federal loan, a checkbox will be present. Check the box to bill the borrower for interest during the deferment period. Otherwise the checkbox is replaced by a "No" character string.